Our Company shows this Privacy Policy and respect privacy of companies, partner companies and organizations, etc. (hereinafter, referred to as the “user company, etc.”) which using service that according with this Privacy Policy (hereinafter, referred to as the “this service”), and user of this service. (hereinafter, referred to as the “user”), furthermore, we handle personal information of user (following the definition below) with utmost care to management.

Personal information

Personal information is the information of the user itself, and all information is composed with name, address, phone number, email, birth information and school graduated, etc. which identify the user. Furthermore, personal information also includes information (including using, browsing, searching, bookmarking history or any other action history of the user) that cannot identify the user by itself, however, make it enable to recognize the user by comparing with any other information.

Collecting the personal information

Collecting, using, providing, and repositioning personal information without the agreement of the user is an infringement of the user’s rights, and at the same time, this will be resulting in losing Our Company’s trust. Therefore, we will stipulate the management rules for collecting, using, providing and deposition, etc. and will manage the personal information appropriately. Also, when collecting personal information from the user, we will clarify the purpose of collection and a contact counter etc. then will gather only necessary personal information.

Security of personal information

We will take information security precautions to prevent the loss, broke, alteration and leak etc. of your personal information.

Compliance

We will adhere to the Personal Information Protection Law and the other Acts, rules and ministry ordinances relating to personal information, also act in ordinance with internal rules and regulations. Furthermore, we will ensure that provide necessary training and awareness to employees, including board members.

Purpose for using personal information

The purpose for using personal information is following. We will not use it to the extent of the following purposes.

1. To provide personal authentication of user and this service for the user.
2. To issue, calculate, and use points and to manage the point program smoothly.
3. To distribute and send notifications, mail magazines, DM, and any other type of notifications associated with the use this service.
4. To provide personal information to the user company, etc. of this service with the agreement and application from the user.
5. To distribute and display of advertisements, contents, etc. based on attribute information, device information, location information, action history, etc., and provision of this service.
6. To improve this service, invent new services, investigate and analyze the utilization situation of points also other marketing activities.
7. To conduct campaigns, surveys, monitoring, and interviews.
8. To distribute URL information to the sender of a blank email.
9. To verify and respond of inquiries, suggestions and the word-of-mouth posting, about our services.

Recipient information

This service may have to obtain the recipient information other than the user’s in order to send the products or message that is requested by users. The Service will use the recipient information only to deliver messages, products, etc. based on the user's request, and will manage it appropriately as personal information. The user shall be responsible for the registration, changing and deleting the address information, and we shall not hold any responsibility. If you would like to change/delete the information, please contact the user who is the source of delivery of messages, products, etc. directly. If you do not recognize the source of the delivery, please contact the address below for personal information inquiries.

Providing the necessary information

If you would not enter each necessary information, you will not be able to get this service.

Provision of personal information to third party

In principle, Our Company will not provide personal information to any third party without the agreement of the user itself. We will only provide when given the agreement from user after specifying where and what we will provide.

1. Recipient and purpose
   We will provide to the company-using our services to provide the services such as requesting the materials, application, reservation, purchase, etc.
2. Items -personal information- to be provided
   The information items to the extent necessary to achieve the purpose of use among the information about the individual user that can identify the user by constitutes the information that name, address, telephone number, email address, school name, or other description, or even if the above information alone cannot identify the user, the information that can be easily matched with other information and consequently identify the individual user (including service usage history and all other information applicable to browsing, searching, bookmarking, and other behavioral history).
3. Means or method to provide
   We will send in writing or electromagnetically. However, in the following cases, personal information may be provided without the user's consent to the extent that it does not violate related laws and regulations.
   1. If the user is determined to be detrimental to a third party.
   2. If there is a special need for Our Company to handle personal information beyond its purpose of use to improve public health or promote healthy child development, and it is difficult to obtain the consent of the individual user.
   3. If it is necessary for Our Company to provide the third party with personal information to cooperate with a national government institution, local government, or person entrusted with performing the functions prescribed by laws and regulations, and obtaining the consent of the individual user is likely to interfere with the performance of those functions.
   4. If courts, public prosecutors, police or any organizations vested with the authority in these bodies demand personal information is disclosed.
   5. If the individual user explicitly requests disclosure or provision of the information to a third party.
   6. If disclosure or provision is permitted by law.
   7. If personal information is provided in connection with the succession of business due to a merger or other reasons and is handled within the scope of the purposes of use before the succession.

Disclaimer regarding disclosure to third party

In the case of the following, we will not be held accountable when third party acquires personal information.

1. If the user itself reveals personal information to the company using the service or by other means (please inquire directly with user company, etc. regarding the handling of personal information by the company)
2. If the user's identity is unintentionally identified by the information entered the service.
3. If personal information is provided by the user and used on an external site linked to this service.
4. If information that can identify the individual user (ID, password, etc.) is obtained by a person other than the user itself.

Outsourcing of personal information processing Our Company may outsource the handling of all/part of the personal information. We will be responsible for the handling of personal information by the outsourced company.

Using statistical data

Our Company, with the information retrieved, may make statistically processed data by which the person cannot be identified. Our Company will use the non-personally identifiable statistical data without any restrictions.

Disclosure and correction of personal information

In principle, only the user itself may request notification of the “Purpose for using personal information,” disclosure, correction, addition, or deletion, suspension of use of registered personal information, and suspension of provision to third parties (hereinafter referred to as “disclosure or correction of personal information”). Please refer to “Inquiries regarding the handling of personal information” for specific methods. However, we may not be able to respond to changes in personal information in the following cases.

1. If there is a risk of harming the lives, health, property, or other rights or interests of the individual user or third parties.
2. If there is a risk of causing considerable impediment to the proper execution of the service.
3. Violation to other laws and regulations.
   In addition, we may not change personal information if such a change would require a large amount of money, or if it is difficult to change personal information and we take alternative measures necessary to protect the rights and interests of users.

Accuracy of personal information

Our Company will make every effort to process personal information you provide to us in an accurate manner. However, the user is responsible for ensuring that personal information provided is accurate and up to date.

Restrictions on acquisition of sensitive personal information

In principle, Our Company will not acquire personal information that includes the following information. However, this does not apply to cases in which the user voluntarily provides such information.

1. Information relating to ideology, beliefs, and religion.
2. Information relating to race, ethnic group, family origin, legal domicile, physical or mental disorder, criminal records and other matters that may cause social discrimination.
3. Information relating to the right of workers to organize and other acts of collective actions.
4. Information relating to participation in collective demonstrations, the exercise of the right of petition, and other matters concerning the exercise of political rights.
5. Information relating to health care and sexual life matters.

Identity verification

If a member registers for a web service or uses this service or responding to a member's request for disclosure, correction, deletion, or suspension of use, we confirm the identity of an individual by means of personally identifiable information (name, address, telephone number, date of birth, email address, membership number, password, etc.). Our Company assumes no responsibility if other person than the person itself authorizes oneself to use the personal information.

About the personal information protection compliance program

Our Company will establish, implement, maintain, and continually improve a compliance program for the protection of personal information. (Compliance program refers to the establishment and implementation of standards of conduct and internal systems to ensure that officers and employees comply with laws, regulations, and corporate ethics based on a spirit of compliance.)

Amendment to privacy policy

Our Company may update this policy from time to time except when otherwise provided by laws and ordinances.

Inquiries regarding the handling of personal information

Our Company will use customers' personal information within the scope of the purpose of collection, etc., which has been clearly indicated to customers in advance. Also, we may introduce information related to the company's services, products, etc. used by customers via email or mailings. If a user would not like to receive such information, the user may contact the inquiry desk described below to prevent the introduction of such information. For disclosure, correction, etc. of personal information, please contact the inquiry desk described below with the following information.

1 ) name
2 ) address
3 ) contact phone number
4 ) email
5 ) enquiries

Contact for inquiries regarding this policy and our handling of personal information
Email : customer@kabaya.jp

Final Revision on August 1st, 2024
January 1st, 2017 established